Station Administrator - Part Time – Newcastle Airport

Contract: Permanent 

Contracted hours: 15 per week (Tuesday and Wednesday but subject to change due business demand)

Hourly rate: £12.91 per hour rising after probation

Overview

Provide efficient and effective local administrative support.

Provide efficient and effective local administrative support.

JOB RESPONSIBILITIES

The following responsibilities are associated with this job role:

• Managing security interview
• Issuing job offers and employee contracts of employment
• Attending inductions to biometrically enrol new employee (s) on their first day within the business and to explain referencing and DBS check process.
• Assisting employee(s) with Dayforce enrolment
• Processing of all temporary, full and renewal airport ID passes (including referencing and Gateway system)
• Processing and issuing car park pass applications
• Maintaining employee (s) paper and electronic personnel files in line with GDPR
• Processing and issuing airside vehicle permits
• Processing and issuing tools of the trade permits
• Preparing minutes of meetings
• Managing station stationary requirements in line with budget
• Ordering of unifroms in line with budget
• Processing eye care vouchers
• Answering general telephone enquiries
• Managing invoice administration through appropriate software system
• Processing post
• Notifying shared Service Centre of all new starters
• Notifying Shared Service Centre of all leavers
• Managing and reconciliation of petty cash budget
• Processing expense claims for employees not registered on WebExpenses
• Processing hotel, flight and car bookings for employees not registered on Egencia
• Managing of water coolers and printers
• Processing all forms in relation to self-certification, doctors certification, fit notes, pension opt out, trade union subscription cancellation and trade union release.


The list is not exhaustive and may vary depending on local customer requirements and expansion of the Shared Service Centre. 

Qualifications and Competencies

• Proficient in O365 Sharepoint, MS Office Word, MS Office Excel
• Good interpersonal skills
• Ability to follow process and procedures and apply flexible approach when required
• Ability to work as a team in a fast-paced environment
• Ability to speak and understand English language

• he list is not exhaustive and is not intended to restrict the scope of the job but clearly define a starting point and may vary depending on location and local customer requirements.